OVcare is all-in-one care management software for children's homes. It brings daily recordings, medication management, care planning and Ofsted readiness into one secure platform, so staff spend less time on paperwork and more time with young people.
Running a children's home means keeping accurate records, staying inspection-ready, and giving your team clear oversight, often across paper files and disconnected systems. OVcare replaces that with one platform for records, forms, medication, HR and reporting.
It's children's home software designed around how residential care actually works: consistent documentation, clearer audit trails, and less duplicated admin. It helps managers maintain better records and prepare evidence for inspections.
Every record in OVcare sits with the young person it's about: daily logs, incidents, missing from home episodes, key work sessions, health appointments and contact with family. Managers can see the whole picture in one place instead of hunting through folders, and review and sign off from their dashboard.
Every entry is dated, timed and shows who wrote it, so inspectors can follow what happened and what you did about it.
OVcare brings your records together for the reports Ofsted asks about. Your independent visitor can review records through the Inspector Portal for their Regulation 44 visit. When your Regulation 45 review is due, the incidents, complaints, key work and other records you need are already in one place.
And the Annex A report gathers the information Ofsted asks for before an inspection, so you're not spending days copying it out.
Many of the homes we work with are single homes or small groups. OVcare is priced per home, with no charge per staff member or young person. There's no set-up fee, and onboarding, moving your records across and training are all included.
If your home is still waiting for Ofsted registration, OVcare is free until you're registered, for up to 6 months.
Switching doesn't mean starting again. We move your existing records across, set up OVcare's forms to use your own wording where we can, and train your team around your shifts.
We agree a go-live date with you at the start, so you know what happens when.
Comprehensive daily logs and shift records with everything staff need to document each young person's day. Explore daily recording software.
Complete medication administration system with safety checks, audit trails, and automated alerts for missed doses.
Dynamic risk assessment tools that update with new information and guide staff decision-making in real time.
Intelligent shift planning that helps you maintain proper staffing levels and skill mix while managing leave and overtime.
Comprehensive care planning tools with placement plans, care plan reviews and progress tracking to support regulatory compliance.
Compliance monitoring and inspection-ready reports that help you stay on top of regulatory requirements.
Track young people's progress and development with outcome measurement tools designed specifically for children's residential care.
Health and safety compliance system with incident tracking, automated reminders, and maintenance management.
These are some of the features that help teams manage daily care and administration in OVcare.
View all OVcare featuresManage daily recordings, medication and Ofsted evidence in one place, with tools that give young people a voice in their care.
Tools designed to support Ofsted readiness with clear, consistent compliance tracking and inspection-ready records.
Setup and training planned around your care team and service.
Help by phone, email, WhatsApp and the issues log in OVcare, from a team that understands children's homes.
Built specifically for children's residential care, drawing on years of care-sector experience.
Give young people a voice in their care with safe, engaging tools that support self-expression and personal development. Explore the Young Person’s Portal
Mood tracking and wellbeing check-ins that help young people express how they're feeling.
Private communication with trusted staff whenever support or guidance is needed.
Track progress on personal targets and celebrate achievements with reward systems.
Guided reflection on incidents and experiences to support learning and growth.
Common questions from registered managers, responsible individuals and care group owners about OVcare.
Children's home software is a digital platform that helps residential children's services manage daily records, safeguarding, care planning and regulatory compliance in one place. OVcare replaces paper-based and disconnected systems with a single secure platform, reducing administrative burden so staff can spend more time supporting young people.
Yes. OVcare is designed to support Ofsted readiness through consistent compliance tracking, quality standards monitoring and inspection-ready reports. It helps managers keep clear, complete records and prepare evidence for inspections. OVcare supports your team's work but does not replace professional judgement or guarantee any particular inspection outcome.
Yes. Alongside children's homes, OVcare supports supported accommodation, family assessment centres and wider regulated care settings. The platform adapts to each service while giving managers consistent oversight and clearer reporting across multiple locations.
Setup time depends on your configuration, the records you need to transfer and staff training. We agree a go-live date with you after reviewing your requirements and existing commitments.
OVcare is built for the GDPR-conscious handling of sensitive care information, and is Cyber Essentials Plus certified and DSPT compliant. Records are stored securely with clear audit trails, supporting accountability and better oversight across your team.
Yes. By centralising records, forms, medication and reporting in one platform, OVcare helps reduce duplicated data entry and reliance on paper-based processes. That means faster recording and handovers, and more of your team's time available for direct care.
Look for software built for children's homes rather than adult care: records that match the Quality Standards, Regulation 44 and 45 reporting, safe recording of incidents and missing episodes, and a way for young people to share their views. Check what's included in the price, how records move across from your current system, and who you'll speak to when you need help. Our buyer's guide has a full checklist.
OVcare is priced per home per month, with no charge per staff member or young person and no set-up fee. Onboarding, moving your records and training are included. See our pricing page for current prices.
Yes. Many of our homes are single homes or small groups, and the price is per home, so you only pay for what you run. New homes waiting for Ofsted registration can use OVcare free until they're registered, for up to 6 months.
Yes. We move your existing records across as part of onboarding, at no extra cost, and set up forms to use your own wording where we can.
Yes. Independent visitors can review records through the Inspector Portal, and when your Regulation 45 review is due the records you need are already together in OVcare, so you're not starting from a blank page.
Join children's care providers across the UK who use OVcare to streamline operations while maintaining high standards of care.
Book a free demoSee how OVcare handles your daily operations • Tailored demonstration for your home