Children's home and care management software that keeps you inspection-ready
Digital care records, rotas, reports and audits in one secure care management platform, built for UK children's homes, supported accommodation and family assessment centres. When inspectors arrive, the evidence is already there.
Care management software features built for Ofsted-regulated settings
Clear records, evidence that stands up at inspection, and less time on admin, for registered managers, frontline staff and the people who oversee it all.
Full oversight of your home from one dashboard
Everything outstanding in the home, on one screen: records awaiting review, staff work to approve, live tasks and tracking, audits and expiring certificates, all updating in real time across one home or ten. Managers review and sign off staff work, send it back with feedback, and always know the state of the home at a glance.
Record in the moment, on any device
Staff capture what happened as it happens, on a phone, tablet or desktop, with voice-to-text for hands-free notes and prompts for key routines. Faster recording means fewer gaps in the record and more time with young people, not screens.
A full library of reports, generated as you go
OVcare includes a large and growing library of instant reports built from the records your team already enters. Regulation 45, MARS, medication audits, summary charts and weekly trends are just some of the key ones, each generated in seconds with selectable evidence attached. The last-minute scramble before a review simply stops happening.
Medication and MARs with a self-building audit trail
Scheduled and PRN medication with daily administration reminders, allergy conflict checks, cabinet syncing and tracking for top-ups, disposals and returns. Every action updates the MAR record automatically, so the audit trail builds itself.
Incident management that surfaces patterns
Record an incident once and link it to the people, forms and follow-up actions it relates to. Automatic alerts keep the right people informed, and clear incident histories help your team spot patterns early instead of losing them across paper files.
Risk assessments and safety checks that never lapse
Every risk assessment keeps its full version history, so you can show how a decision was reached and how it changed over time, with links to care plans and activities. Scheduled health and safety checks prompt staff automatically, so nothing quietly expires between reviews.
HR, rotas and safer recruitment, built in
A full workforce module designed around Schedule 2: staff records, DBS tracking, alerts for expiring documents, supervisions, appraisals and disciplinaries. Rotas with automatic shift planning, clock-in and timesheets, plus staff self-service for leave and fit notes. One platform, one bill, not a second system.
Answers at 3am, from an AI that knows your home
OVinsights gives staff instant guidance based on your own policies and procedures, on OVcare or WhatsApp, by text or voice, in multiple languages. Locum and night staff get the same consistent answer a manager would give, in the moment they need it. And semantic reporting turns daily records into reports that surface behavioural patterns over time, helping your team understand each young person and respond earlier. OVinsights is available separately.
Inspector Portal for Ofsted and Reg 44 visits
And when the inspection comes, OVcare goes one step further. Give Ofsted inspectors and Regulation 44 visitors secure, read-only access to your records before they arrive. Much of the paperwork review happens remotely, so the day itself is calmer and your team can focus on the visit rather than the filing.
Everything else your home runs on
The day-to-day essentials that keep records consistent, staff supported and young people heard.
Structured audits
Audits with automated reminders and data pulled straight from your records, preparing evidence for a review takes minutes, and consistent audits make group-wide oversight easier to show.
Education tracking
Goals, attendance, homework and learning logs in one place, with a real-time view of each young person's progress, evidence of outcomes, ready when it's needed.
Young people's portal
A space for young people to share how they're feeling, see incentive charts and goals, and comment on documents about them, a genuine voice in their own care.
Policies & procedures
Centralised documents with version control and read-and-confirm tracking, so you can evidence that staff have seen the policies that matter.
Key worker sessions
Record and link sessions, track progress against goals, and keep attachments and reminders so one-to-one support stays focused and evidenced.
200+ inspection-ready forms
Expert-designed, customisable forms covering daily life in a regulated setting, with linking, file attachments, PDF export and digital signing built in.
One platform instead of five, so the evidence keeps itself
When care records, medication, incidents, HR and reporting share one system, the evidence you need at inspection is already there. Less duplication, clearer oversight, more time on the floor.
See it on your own records, book a demoManagers, staff and inspectors
The same platform has to work for a registered manager overseeing two homes, a support worker recording on shift, and an inspector reviewing evidence. Here's how each finds it.
As a dual registered manager, the system has been a huge asset in keeping documentation up to date with nothing missed. The incident tracking keeps everything where I need it for investigation and oversight, and I can track both homes at the click of a button. Of all the paper and electronic systems I've used, this is the simplest, it's saved me time I now spend with the young people.
I followed the written guide, which was clear and simple. I even said in the office, “this must be good if someone like me can navigate it”, my computer skills aren't the best. Everything I wanted was there when I was sampling incidents. No negative feedback from me.
I was pleasantly surprised by how easy OVcare was to use compared with other portals I have come across over the years. Information is easy to find, with progress shown clearly in the graphs. When completing Regulation 44 visits, the documents are detailed and clear. Everything I need is there without having to search.
The system is really easy to use, and I like that I can record quickly from my phone or a computer. Being able to record on the go saves me time at the end of a shift and means I get to spend more time with the kids.
Care software questions providers ask
See OVcare working for your home
Book a free 30-minute demo. We'll show you the tools above against your own setting, practical, specific, no hard sell.
